Policies & Reports

Processing your personal information

If you choose to give us personal information, such as your name, contact details and date of birth (for example to process an application or provide you with a subscription to a TNZ or related service) then this will be held and processed by TNZ in accordance with the Privacy Act 1993.

Use of your personal information

TNZ may use your personal information for the following purposes:

  • To perform the services you have requested (such as providing you access to the product or service for which you are signing up) which may involve contacting you by e-mail, text or mail.
  • To make parts of the website easier for you to use by not making you enter your personal information more than once.
  • The reasonable purposes of TNZ, acting always within the boundaries set by the Privacy Act 1993.
  • To market to you TNZ and third party products and services and other purposes as you may have consented to in submitting your personal data.
  • We may also use your information for market research purposes.

Consent

By submitting your personal information to us, you agree that this will be used by TNZ and other New Zealand Tennis Organisations under the terms of this statement, and the 1993 Privacy Act.  If you do not agree, you must not provide your personal information, and may be unable to access some or all TNZ’s products and services.

TNZ and other New Zealand Tennis Organisations may disclose your personal information to other parties, including TNZ’s related companies, other New Zealand Tennis Organisations, and third parties who provide Tennis New Zealand services. From time to time, these third parties may be located (and therefore personal information may be disclosed) overseas. TNZ and other New Zealand Tennis Organisations may use and disclose your personal information for direct marketing purposes regarding the products and services you are signing up to receive, unless you opt-out (which can be done at any time in accordance with the privacy policy).

If we amend our privacy policy, it will be published on this web site. If at any time you wish to update the information which we hold about you, or if you wish to stop receiving information from TNZ, please contact info@tennis.kiwi

The purpose of this Policy is to protect the health, safety and well-being of those who participate in the activities of TNZ, including those delivered by TNZ, Tennis Regions, Tennis Associations, Affiliates, and member clubs, affiliates and sub-associations which are members of Tennis Regions, Tennis Associations and Affiliates (all collectively known as New Zealand Tennis Entities (“NZTEs”).

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The Tennis New Zealand Code of Conduct is based on the principle that the best tennis is a product of concentration, discipline and enjoyment.

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Tennis New Zealand takes all practicable steps to verify the suitability of individuals wishing to be involved in coach
development opportunities, national programme delivery, or engaging directly with Tennis New Zealand as a
performance/touring coach or support staff.

POLICY

To contribute to a safe and secure tennis environment, Tennis New Zealand requires all coaches who engage directly with Tennis New Zealand, and any Tennis New Zealand staff who have sole or joint responsibility for children to undergo a Police vetting check every three years. This relates to, but is not limited, to the following groups of people:

  • Formal qualification attendees (Junior Development and Club Professional, High Performance courses)
  • National programme deliverer applicants (Tennis Hot Shots, Tennis Hot Shots Community Play, Cardio Tennis, Tennis Xpress)
  • All contractors/staff prior to being directly engaged by Tennis New Zealand who have sole or joint responsibility for children (Performance/touring Coaches)

All appointments on; formal qualification courses, national participation programmes or individuals who have sole or joint responsibility for children, are subject to the individual receiving either a ‘no result’, or a ‘released with results’ deemed not serious enough to preclude the coach from involvement with Tennis New Zealand. In addition, Tennis New Zealand may undertake further police vetting at any time it considers appropriate, (subject to fresh consent by the individual). If the procedure reports a previously undisclosed incident or behaviour relevant to this policy, the future of the individual’s continued involvement with Tennis New Zealand will be reviewed and may, if appropriate, be terminated. 

As national programme delivery takes place at clubs/schools/centres, Tennis New Zealand reserves the right to provide the details of any police vet released either ‘with results’ or ‘no results’ once obtained to relevant personnel at their delivery location/s and governing Tennis Association or Region.

For the sake of clarity, Tennis New Zealand nor any Regions, Association nor clubs have any obligations under the Vulnerable
Children Act 2014.

PROCEDURE

Police vetting checks

  • Tennis New Zealand qualify as an ‘approved agency’ by the New Zealand Police. This entitles Tennis New Zealand to request a Police vetting check to be carried out on any individual associated with Tennis New Zealand and its activities such as Formal qualification attendees (Junior Development, Club Professional and High Performance courses), National programme deliverer applicants (Tennis Hot Shots, Cardio Tennis, Tennis Xpress), and all contractors/staff directly engaged by Tennis New Zealand who have sole or joint responsibility for children.

  • A Police vetting report will provide information regarding any convictions, dates of those convictions, types of offences and the sentence imposed. The report will also advise whether the Police recommend that an individual does not have access to children, young people or vulnerable members of society due to behaviour of a violent or sexual nature (that may not, for whatever reason, have resulted in a conviction).

  • Tennis New Zealand require the individual to authorise the request of a Police vetting report by completing the official Consent to Disclose Information form. As part of this process the individual will be required to agree to authorise Tennis New Zealand to have the right to pass on any ‘released with results’ reports deemed serious enough to preclude the individual’s involvement in coach development, participation programme delivery or engaging directly with Tennis New Zealand to any clubs, Associations or Regions that engage the services of the individual.

​Refusal to consent

If the individual does not authorise Tennis New Zealand to obtain a Police vetting report Tennis New Zealand will
consider it necessary to reject the application to take part in a coaching qualification course or deliver national
participation programmes or terminate an existing delivery agreement.

Administration

  • In some cases, it will be necessary to obtain the equivalent of a Police vetting report or a copy of criminal conviction record from another country where the individual concerned has resided.
  • The Head of Participation and Coaching is responsible for organising a Police vetting report
  • The individual concerned is entitled to request a copy of the Police vetting report obtained by Tennis New Zealand
  • The Head of Participation and Coaching will receive and review the Police vetting report. If it is a ‘no result’ the individual’s course application or participation programmes application can continue, or engagement can proceed.
  • If the Police vetting report is returned ‘released with results’ Tennis New Zealand will make a decision regarding the suitability of the individual to be involved with Tennis New Zealand. If Tennis New Zealand already engages the individual they may suspended the individual pending the decision to either cease or continue their involvement with Tennis New Zealand. If the individual is applying to take part in either coach development or National Participation programmes for the first time, their application will be placed on hold pending the decision. When making this decision Tennis New Zealand may consider the following when assessing the results of a vetting report:
  1. The offence is listed as one of the ‘Specified Offences’ as listed in the Vulnerable Children Act
  2. The nature of the offence and relevance to involvement with Tennis New Zealand
  3. Length of time since the crime was committed
  4. Age and maturity now as compared to when the crime was committed, the seriousness of the crime e.g. length of sentence, use of a weapon, the circumstances at the time of violent behaviour 
  5. Pattern of offending, e.g. a short spate may indicate a ‘phase’ but a regular pattern may indicate continued inappropriate behaviour
  6. Any other factors deemed relevant
  7. Tennis New Zealand will work in conjunction with the coach to provide the details of any police vet released ‘with results’ to relevant personnel at their delivery location/s and governing Tennis Association or Region.
  8. The specifics of the report or record will be kept confidential to the Tennis New Zealand senior leadership team, and any clubs, Associations or Regions that engage the services of the individual.

police vett flowchart

After 10 months of work, Tennis NZ has unveiled its strategic plan to take it through to the end of 2022. Transparency, participant focus points, and international benchmarks for growing winning players are just some of the themes included in the new strategic framework.  The plan covers three areas of the sport - a thriving tennis community, creation of world class players and financial stability. Stuff Sport sat down with Tennis NZ CEO Julie Paterson for her take on the new plan.  Read her comments HERE

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In October 2017, a new Tennis in New Zealand Strategic Framework was launched.  

In line with the Strategic Framework, these Tennis Facility Guidelines are designed to support:

  • Getting the right courts in the right places today
  • Getting more players onto courts
  • Planning for the facilities needed in the future
  • Supporting high performance athlete development
  • Hosting of world class international events

These guidelines have been prepared with a range of stakeholders in mind to cover a variety of needs:

  • Guidance to tennis bodies for future planning at all levels
  • Planning coordination and alignment between tennis bodies and sports or local authorities
  • Prioritisation of major investment decisions contemplated by Tennis NZ members, Sport NZ, local
    or central government
  • Guidance for grassroots decision makers when considering facilities investments

In preparing these guidelines, we’ve taken note of the changing expectations of tennis participants and spectators, and looked at international experience as well as new approaches in New Zealand such as multi-sport facilities. As the new Strategic Framework is implemented, further thinking on facilities requirements will guide updates to this document.

For tennis to be accessible and thriving, we need continued investment in, and maintenance of, high quality facilities. Today many of New Zealand’s tennis facilities need upgrading. We look forward to the support of the tennis community, government and private funding partners to make this happen in a targeted and coordinated way. Joining forces we can grow tennis participation, produce more world class players and enhance the overall tennis experience in New Zealand.

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In 2018, Tennis New Zealand formed a working group to undertake a Roles and Responsibilities review, with the aim of identifying the optimal sustainable delivery model and governance structure for tennis to support the strategic framework while considering the roles, responsibilities and capabilities of the different entities involved. 

The reports below outline the process and people involved from start to finish, including findings and recommendations for the Tennis New Zealand Board to consider.

STAGE 1 REPORT

FINAL REPORT

Tennis NZ falls under the jurisdiction of Drug Free Sport NZ.

Drug Free Sport NZ's mission is to provide a sporting environment free of banned doping methods for NZ sport and athletes. Drug testing can be done at all National and International competitions. They can also test on behalf of WADA (World Anti-Doping Agency).

It is the athlete's responsibility to keep up to date with Drug Free Sport NZ's current policies.

For an overview of the drug testing programme, the prohibited list and exemption forms, go to the Drug Free Sport NZ website.

The ITF also have an anti-doping policy and NZ players who are competing in any ITF competition are liable to be tested. For further details see this ITF website