Tennis Activity During Covid-19 Alert Level Guidelines

All of the information listed below is current as of 29 May 2020. 

Tennis NZ, affiliated Regions and key Facility Managers have revised the below 'Alert Level 2 Guidelines for Tennis.' 

We will provide guidelines for Alert Level 1 once we have more information from the NZ Government.  

Following a successful club forum on 14th May 2020, attended by over 60 club representatives from right around the country, we have put together some helpful FAQs which should answer most of the questions you might have about tennis activity at Level 2. These FAQs have been revised to include the increase of gatherings of 10 to 100.  

Disclaimer:
Please note that Tennis NZ are not experts on pandemics and as such all New Zealand Government and Ministry of Health information, guidelines and directives supersede this information. These guidelines have been put together by Tennis NZ, affiliated Regions and key Facility Managers, with the purpose of informing our tennis community how we are responding to Covid-19, and to provide recommendations for what we believe is the best course of action for all tennis organisations, clubs, coaches, and facilities. 

Please continue to monitor for further updates from https://covid19.govt.nz and https://health.govt.nz

  • The disease is contained but the risk of community transmission remains
  • Household transmission could be occurring
  • Single or isolated cluster outbreak.
  • People can reconnect with friends and family, go shopping, or travel domestically, but should follow public health guidance.
  • Physical distancing of two metres from people you don’t know when out in public is recommended, with one metre physical distancing in controlled environments like workplaces unless other measures are in place.
  • From midday Friday 29th May, indoor and outdoor gatherings are limited to 100.
  • Sport and recreation activities are allowed, subject to conditions on gatherings, contact tracing, and – where practical – physical distancing.
  • Public venues can open but must comply with public health measures.
  • Health and disability care services operate as normally as possible.
  • Businesses can open to the public but must follow public health guidance including in relation to physical distancing and contact tracing. Alternative ways of working encouraged where possible (e.g. remote working, shift based working, physical distancing, staggering meal breaks, flexible leave).
  • It is safe to send your children to schools, early learning services and tertiary education. There will be appropriate measures in place.
  • People at higher-risk of severe illness from COVID-19 (e.g. those with underlying medical conditions, especially if not well-controlled, and seniors) are encouraged to take additional precautions when leaving home. They may work if they agree with their employer that they can do so safely.
  • All organised tennis competition under the mandate of Tennis NZ is risk assessed and delivered only if government requirements can be met.
  • All Tennis NZ Performance Squad/Programme Training are held based on requirements listed below being met.
  • All Tennis NZ in person workshops, education, face to face meetings and external activities risk assessed and held based on requirements listed below being met.
  • Tennis NZ offices open on rotation basis to limit staff numbers and practice safe physical distancing.
  • No international or domestic travel for Tennis NZ staff unless absolutely necessary
  • Tennis NZ will conduct the majority of external business via video conferencing / telephone. 

For Regions, Associations, Clubs, Coaches, and Facilities

All facilities must practice sanitation measures, and record contact tracing details. Facilities with employees must have a WorkSafe plan in place.

Contact Tracing

Contact tracing register for all participants and spectators must be in place and able to be accessed quickly.

Cleaning and Hygiene

  • Participants should wash and dry their hands before and after playing; equipment should be washed and dried before and after playing.
  • Measures should be taken to minimise the sharing of equipment/balls. However, for sports or activities where equipment must be shared ensure that all participants wash and dry their hands before and afterwards and clean and disinfect the equipment before and afterwards
  • Exercise caution with common touch points (e.g. gates or doors) and wash or sanitise your hands after touching these surfaces. Facilities must have a written plan for safe operation in place. Sanitation measures can be found here. Water, soap and towels/drier should be made available for participants to wash and dry their hands or hand sanitiser (containing at least 60% alcohol).

Gatherings

Gatherings include players, spectators, coaches, volunteers, staff and support staff.

If unwell

If you or members of your household are unwell, you should stay home. You must not participate in physical activity (or leave home) if you are displaying symptoms of COVID-19, awaiting a test result, or required to self-isolate.

Physical Distancing

People may participate in team sport and physical activity, including where physical distance cannot be maintained. This means that training and competition for contact sports will be possible if other public health measures are observed. Participants should maintain physical distancing when not participating in the sport or activity.

Risky activities

Activities should only be completed within your confidence and skill level to continue to reduce the need for essential services assistance.

Following a successful club forum on 14th May 2020, attended by over 60 club representatives from right around the country, we have put together some helpful FAQs which should answer most of the questions you might have about tennis activity at Level 2. These FAQs have been revised to include the increase of gatherings of 10 to 100.  

Contact Tracing

Clubs, venues, coaches, organisers should use the contact tracing tool provided at www.tennis.kiwi.  Instructional signage for your venue/business is also provided.  Clubs and coaches can also use their own contact tracing tool so long as it meets government requirements.  These can be found HERE

All participants and spectators should complete contact tracing (preferably) via an electronic system or online registration system. The register should be accessible to the Ministry of Health for contact tracing purposes at all times up to 4 weeks after the contact took place. This process should be detailed in your organisation’s plan for safe operation – a safety plan template is provided HERE

Cleaning and Hygiene (players, equipment, facilities)

  • All participants should wash and dry their hand before and after taking part in any tennis activity. Ideally, they should be advised of this in advance of attending to allow time for this to happen safely.
  • Measures should be taken to minimise the sharing of equipment, for example only the coach should touch balls and any shared equipment like ball machines should be sanitised before and after each use.
  • To open the clubrooms, procedures must be in place to sanitise tables, chairs and other touch points before and after each group of people arrive and leave  Clubs might prefer to keep clubrooms closed for now. 
  • To open toilets or changing rooms, procedures must be in place to sanitise the facilities regularly (ideally after each use).  Clubs might prefer to keep these facilities closed for now.
  • Water fountains can be made accessible so long as they are sanitised before and after each use.  It might be easy to keep these ‘out of order’ for now.
  • Clubs and coaches should work together to ensure they are managing cleaning and hygiene requirements well between them.

Gatherings (on court and off court)

Indoor and outdoor facilities will need to restrict groups to a maximum of 100 people while maintaining a 1 metre physical distancing requirement and using a contact tracing register.

Groups are to be a maximum of 100 and this includes coaches, volunteers, officials, spectators and players.

Multiple groups of 100 can be at a club/centre at the same time but:

  • Different groups must not interact with one another or share equipment
  • A group must follow physical distancing of 1 metres both within their own group and from other groups.
  • Contact tracing and records of each group member should be kept by the organiser or by one of the group

For smaller venues a lower maximum number may be more appropriate to maintain physical distancing.

Member bookings for a game of doubles, private and small group lessons will be quite simple to deliver by following the correct hygiene and contact tracing rules.  For larger sessions like club nights or mid-week ladies’, make sure that no more than 100 people will be part of the group (including organisers, spectators and players).

Coaches will need to consider numbers for group sessions which are a maximum of 100 including the coach and also ensure a  1 metre distance between players and coach.

If you are worried about certain sessions coming close to the 100 gathering limit, you may consider restricting the number of spectators or asking people to register in advance on a ‘limited spaces available’ basis.

Clubs and coaches might consider reintroducing competitions  and tournaments in line with gatherings restrictions and appropriate contact tracing, hygiene measures and physical distancing requirements.

Clubrooms – clubs must be very confident that they can manage numbers in the clubhouse at any time.  Like restaurants, physical distancing and hygiene rules must be followed, and groups are to be a maximum of 100. Hygiene protocols must be followed, and tables and chairs sanitised thoroughly between uses.

Care must be taken to avoid gathering at communal points such as entries and car parks. Phasing of activities could be used to allow time for people to pass through these areas safely.

Now is not the time to have a large club prizegiving or event, think about keeping things simple.

Physical Distancing

Tennis is a naturally physically distanced sport but you should still exercise caution when playing or delivering tennis.  For example: change ends at the other side of the net to your opponent, don’t congregate at the net, in the clubhouse or carpark, keep 2 metre distance when talking to players.

Clubroom/Bar/Café/Restaurant

 

If your club has a bar, café or restaurant onsite that is managed by an external provider, the provider is required to have a worksafe plan established. 

Groups of guests in the clubhouse must be limited to 100 people per group. All groups should be seated, have separation from other groups, and be served by a single server if possible. Players should only sit with the group they played tennis with.

If your club has a licensed bar and/or restaurant, then hospitality rules should be followed:

  • Permit no more than 100 customers or clients to be in the premises at any one time (excluding staff)
  • Ensure that each customer or client is seated at a table (other than when entering, using a toilet or bathroom, paying, or departing)
  • Ensure that adjacent tables are arranged so there is at least a 1-metre separation between the seated customers or clients at adjacent tables
  • Ensure that only 1 worker serves at any table
  • Keep records to enable contact tracing of customers or clients